Key Feature Details:
 Flexible
Structure building capability of Earnings & Deductions |
| |
- Flexibility to add or modify
any number of Salary Components - Earnings &
Deductions
- User Defined Entry Field with unmatched flexibility
for Formula, percentage or Customized Calculation
- Taxable & Non Taxable Earnings for Income
Tax Calculations
- Payslip / Non Payslip Component
- Calculation based on Attendance
- Monthly or Yearly Payments
- Frequency of Salary Head
- Also compute various other components
that do not appear in Payslip
|
| Leave
& Attendance Management |
| |
- Leave Rules can be defined
- Yearly Credit of Leave/ Pro rata
basis
- Monthly Increment of Leave on Pro-rata
basis
- Carry forward facility for balance
leave
- Encashment of Leave / Encashment
In excess of Leave
- Leave Utilizes & Balances can
be checked
- CL, PL, SL, Compensatory & Customizable
Leaves
- Automatic Leave payout on termination
of Employees (in Full & Final Settlement)
- Swipe card / Attendance machine if
any can be linked to our software
- Attendance Arrears
- Monthly Attendance Register &
Yearly Attendance Summary
- Attendance / Leave Ledger
- Submission of online Leave
Application and supporting workflow.
|
| Loan
& Advance Management |
| |
- User Definable Loans/Advances (Multiple)
- Loan Disbursement option with EMI
option
- Automatic recovery of EMI & stops
automatically once the Loan amount is totally recovered
- Auto calculation of Interest on Loans
based on Flat Interest, Reducing Balance
- Lumsum recovery of Loan
- Interest free Loan Perquisites as
per Income Tax
- Loan Recovered, Loan Balances
& Loans History – Employee wise
- Loan Ledger.
- Online submission of Loan Application
and supporting workflow.
|
| Payroll
Processing |
| |
- Input information for all newly joined
employees and resign left employees
- Create a new payroll month &
Process Salary
- Over-ride facility for any Salary
components
- Salary on Hold & Freezing of
Salary in case of Termination of Employees
- Process by Exception - you only need
to enter Pay and/or deduction information when there
are changes
- Pro-rata calculations for employees
based on Absenteeism
- Process & Print Payslips for
groups or for selected employees
- Lock month facility to avoid
changes in Processed Data
|
| Salary
Reports (Payslip & Salary Sheet) |
| |
- Automatically calculates all the
income, deductions & Company Contributions as
per the requirement
- Regular Payslips (with Logo) can
be viewed or Emailed
- Reimbursement Payslips can be viewed
or Emailed
- User defined Salary Sheets can be
viewed
- Generates Cash / Cheque / Bank Transfer
List
- Generate Bank Statement, Direct Electronic
Bank transfer files & Covering Letter for Banks
- YTD salary Sheet & Summary of
each employee
- Separate Payslips can be generated
for Arrears, Medical, Reimbursement & LT
|
| Bank
Transfer |
| |
- Bank Transfer Statement facility
available for all the banks
- Soft copy format also available in
Excel or any format specified by different banks
- Bank Transfer Statements can be generated
for both Regular, Reimbursement Payments & Supplementary
Payments
- Covering Letters
- Cheque / Bank Transfer / Cash List
|
| Reimbursement
Management |
| |
- Multiple Reimbursement Components
like Medical , LTA & Customizable Reimbursement
Components
- Upper limits can be specified –
Employee wise or Grade wise
- Annual Limits or Monthly Accruals
- Opening Balance, Entitlement, Amount
Reimbursed and Balance amount can be checked
- Reimbursement Payslips, Bank transfer
statement for Reimbursement Component
|
| Arrears
Calculation |
| |
- Arrears calculation for any previous
period / Retrospective effect
- Separate Payslips can be generated
for the Arrears Components
- Bank transfer statement for Arrears
Component
|
| Other
Payments |
| |
- Overtime Calculation
- Gratuity, Bonus & Exgratia Calculation
- Reimbursement - Medical, LTA or any
other user definable reimbursement
- Supplementary Payments
- Monthly Reconciliation - allow us
to compare the changes in the pay components from
last month to this month or for any number of months
|
| PF
Calculation & Reports |
| |
- User defined PF Rate of Deduction
for Employer & Employee
- Employee & Employer Contribution
- Automatic Bifurcation of EPF &
EPS
- PF applicability check at Employee
Level
- Options to Limit Maximum Salary for
PF Deduction
- Form 5, 10, 12A, 3A, 6A, Challan
& Reconciliation Statement
|
| ESIS
Calculation & Reports |
| |
- User defined ESIC Rate of Deduction
for Employer & Employee
- ESIC applicability check at Employee
Level
- ESIC Register, Form 5, 6 & Challan
|
| Professional
Tax |
| |
- User definable State wise Slab
- PT applicability check at Employee
Level
- Form III & Challan
|
| Income
Tax Management |
| |
- Auto calculations of Exemptions &
Deductions and compute income tax payable for the
entire year & the tax to be paid this month
- Auto calculation of TDS based on
Projections
- Income Tax Projections with the options
to deduct projected tds from Monthly Salary
- Prints Form 16, 12BA & Online
Challan 281
- Quarterly e-TDS Return as per the
NSDL format
- Income Tax Projections can
be emailed in PDF format
|
| Full
& Final Settlement |
| |
- Employees Full & Final settlement
can be prepared based on resignation of employees
either in the current month or in the previous month
- Automatically calculates outstanding
Loan balances, Notice pay and Leave Encashment ,
Gratuity and recovers all Loan balances and Income
Tax.
- Generates Full & Final Settlement
Calculation sheet for all the calculations done
|
| User
Defined Reports |
| |
- User Defined Reports with the option
to choose from the available field, user can define
his own customized columnar reports
- Sorting, Grouping, Sub-total, Grand-total
& Conditions can be defined
|
| Reporting |
| |
- Output reports to screen, printer,
MS Word & Excel
- Option to preview Payslips / Salary
Sheets or any other reports on screen before final
printing
- Print Transaction & Master History
for any period
- Generating report is made easy with
an advanced filter function to select the relevant
employees or groups for the report
- Prints any of our report for the
previous periods.
|
| Data
Import (Masters, Salary & Leave Record) |
| |
- Employee & Payroll Data if available
in Excel can Imported to our software
|
| HR
Functions |
| |
- General Information
- Personal Information
- Address/ Contact details
- Employee Qualification
- Family Members/ Emergency contacts/
PF Nominee/ LIC Nominee/ Gratuity Nominee
- Work Experience
- Passport/Visa details
- LIC details
- Hobbies
- Achievements
- Vehicle/ Driving Licence details
- Employee Trainings
- Employee Appraisals/ Questions/
Question Groups/ Questionnaire Designer
- Employees Documents/ Photos / Attachments
- Employee Targets/ Commitments
- Employee Skills
- Complete Tracking of Employee Movement
between Branches Departments/ Grades/ Designations
- Various Reminder
|
| User
Rights |
| |
- Users can be created
- User Level Rights can be created
and managed
- Role based Security Model/ Assign
rights to Payroll Officers for Managing different
groups of employees
|
| Software
Architecture |
| |
- Completely Web based product
- Designed using State of art technology.
ASP.NET 3.5 + MS SQL
- Software installation on clients
machines are not required.
- All authorized personnel can login
to the system and do the required functionality
as per their rights
- Audit Trails
|
| Workflow |
| |
- News
- Announcements
- Company Documents
- FAQ
- Kiosk
- Polls
- Query
- SurveysLeave Application
- Reimbursement Request
- TDS Declaration
|
| User
Rights |
| |
- Users can be created
- Each employee
is provided with an online account
- Employees can login and view their
a. Payslips
b. Yearly Salary Register
c. Loan / Advances Recovery/ Balance
d. Reimbursement Payments / Balance / Status
e. Income Tax Projections
- Submit their Income Tax Declarations
- Submit Leave Application
- Submit Reimbursement Bills.
- ESS gives employees direct access
to their month-end / year-end paperwork. They can
download, print and save these documents themselves
- Delivers significant cost & time
savings for Payroll/HR department.
- Improves administrative responsiveness
& efficiency.
- Enables greater employee satisfaction,
fuels productivit
|
| Other
Add on Modules |
| |
- Integration of Payroll Software with
Tally
- Cheque Printing Module
|
